P.A.B.

Board Minutes

March 24, 2010

Attending: John Creasy, Amy & David Breau, Tracy MacMillan, Jessica Russell, John Albright, Liz Andrews, Beth Paterson, Cynthia Selinger and David Watts

Minutes approved

Treasurer’s Report:

• balance $6300
• Figures of Speech brought in around $1000.  To cover the rest of Figures of Speech fees $800 will come from PAB account and $530 from the Drama/Musical account.
• All State fees are due.  David B. will write a letter of request to FHS to supplement ½ of the All State fees (as done in the past).  Students and PAB pay the rest.

Scholarships:

• Application is on the website.  Davis B. will update and make copies for approximately 30 students.
• The applications will go out immediately and the deadline has been set for May 3^rd for high school and middle school students.
• A list of the criteria is also listed on the website.  John C. will send out reminder notices to keep the scholarship process on track.
• Solicit help in reading over the applications (Jerry Stone and/or Elizabeth Patten…interested?)
• Christine Chipman scholarship-Lise Dunn will take care of handling the scholarship process from application to contacting the Chipman family.  Award is set to be given in May.
• Contact Natalie Forster about the “disc” with all the documents needed for awards night.

Other Business:

• PAB will be purchasing a Xylophone.  An announcement will be made at the April 8^th concert.
• Patron Campaign:
• Work on getting a “Donation” button added to our website.
• A subgroup consisting of Cynthia S., John C. and John A. will work on keeping the Patron Campaign in the public eye.
• PAB will put together a list of guidelines for funding requests.
• Beth has volunteered to put together such form to include: Who? How Much? When is the event?  This will also create paper trail. 
• The form will be made available on the PAB website.
• Awards Night May 25^th
• Overall there was positive feedback on last years event.
• Cynthia will work on getting the labels and invitations prior to April break.
• Tracy will solicit desserts
• David W. has 2 awards that he purchases a certificate and a marble trophy.  PAB will cover the costs of those two trophies as well as the chocolates if a receipt is submitted.
• PAB will need to advertise Cabaret and Art Show that will be held April 30^th.  A few parents were caught off guard about the are show part of Caberet Night.
• “Solfege By the Sea”
• will be held June 28^th-July 2^nd at FHS.  Lise Dunn and Jessica are hosting and organizing the week long course open to educators from around the area.
• 15-20 teachers would pay to attend.  There is no cost to PAB.
• PAB will be used for deposits and check writing.
• The guest lecturer usually tours in the midwest area so bringing him to Maine has created a lot of interest.
•  Discussion of moving the PAB board meeting has been put off until the new school year.

Teachers Update:

David Watts:

• David W. is looking for volunteers to help at April 6^th dress rehearsal which will be held in the gym.  Help moving the equipment (from music room to gym and back) and supervision of the students is needed.  Rehearsal is set from 630-830.  Additional help is needed on stage (4/8)at intermission to set up all the band chairs, risers…
• David W. will have a student paint up a sign to be placed on the Ben & Jerry’s fence to advertise the concert on April 8^th.  Tray will get the town permit.
• New Course offered in the fall for Juniors and Seniors called Music History which will coincide with Global Studies and Western Civ. (the course will be 0.5 credit).

Jessica:

• Music in our schools was held March 16^th.  It was a great concert.
• Kudos to Sarah Brooks who gave a speech on the importance of music in our schools.
• Magnets and stickers are a hit.

Next Meeting will be April 14^th, 6:30pm

• Topic for next meeting will include setting up guidelines for students who participate in drama events after school (ie. numbers of hours into the evening and number of days students should participate).